Personal Assistant to the Episcopal Vicar for Evangelisation
Overall Job Purpose
Personal Assistant to the Episcopal Vicar for Evangelisation; permission of full administrative and secretarial support to the Episcopal Vicar for Evangelisation, including dealing with email and other correspondence, diary, telephone calls, filing, and taking and dealing with messages as appropriate.
In all cases suggesting action to the appropriate person or handling matters themselves where possible.
Key Accountabilities
- Making bookings and co-ordinating events as required.
- Paying invoices, simple account keeping to record incomings and outgoings, providing monthly reconciliations with bank statements and monthly and end of year accounts for the Diocese Finance Department.
- Administration of budgets and expenses; monitoring of departmental budgets.
- Administration of monthly expense claims for team leaders.
- 111 the department and the Episcopal Vicar for Evangelisation.
- Preparation of annual budget submissions for the central.
- Co-ordinating the preparation of budget submissions by the other teams within the within the department.
- Drafting and distribution of letters and other communications as required.
- Setting up and managing a departmental Facebook page, twitter feed and other social media as required.
- Organising travel arrangements for long-distance trips both for Episcopal Vicar for Evangelisation and, occasionally, for those visiting.
- Managing the electronic calendars for the Episcopal Vicar for Evangelisation; helping to co-ordinate meeting times and locations, and food when appropriate.
- Ensuring the Episcopal Vicar for Evangelisation is well prepared for meetings.
- Regular Contact / Liaison with:Episcopal Vicar for Evangelisation, diocesan clergy of other parishes, Bishop’s PA, Vicars General and other Episcopal Vicars and their admin assistants, Secretary to the Trustees, Head of Department for Administration and Property and his/her admin assistant, Members of the Trustees Evangelisation Committee, Leaders of Sub-Departments and Teams within the Department for Evangelisation.
For a job description and details of how to apply please contact recruitment@portsmouthdiocese.org.uk
